Project Assistant in the Technical Support Unit Emploi Plein temps
il y a 3 mois - Administration - Gif-sur-YvetteDétails de l'annonce
Description complète du poste
Née de la volonté conjuguée d’universités, de grandes écoles et d’organismes de recherche, l’Université Paris-Saclay compte parmi les grandes universités européennes et mondiales, couvrant les secteurs des Sciences et Ingénierie, des Sciences de la Vie et Santé, et des Sciences Humaines et Sociales. Sa politique scientifique associe étroitement recherche et innovation, et s’exprime à la fois en sciences fondamentales et en sciences appliquées pour répondre aux grands enjeux sociétaux. Du premier cycle au doctorat, en passant par des programmes de grandes écoles, l’Université Paris-Saclay déploie une offre de formation sur un large spectre de disciplines, au service de la réussite étudiante et de l'insertion professionnelle. Elle prépare les étudiants à une société en pleine mutation, où l’esprit critique, l’agilité et la capacité à renouveler ses compétences sont clés. L’Université Paris-Saclay propose également un riche programme de formations tout au long de la vie. Située au sud de Paris sur un vaste territoire, l'Université Paris-Saclay bénéficie d’une position géographique favorisant à la fois sa visibilité internationale et des liens étroits avec ses partenaires socio-économiques - grands groupes industriels, PME, start-up, collectivités territoriales, associations...
Site web : https://www.universite-paris-saclay.fr/fr
The position is a fixed term contract from Université Paris-Saclay for 3 years with a possibility of extension for the duration of the IPCC Seventh Assessment cycle planned for 5-7 years. Please send by 22 October 2023 at the latest, your application consisting of a letter of motivation, curriculum vitae, and contact details of two referees, to Clotilde Péan (clotilde.pean@universite-paris-saclay.fr), Head of the WGI TSU.
The Intergovernmental Panel on Climate Change (IPCC)
The IPCC was established by the United Nations Environment Programme (UN Environment) and the World Meteorological Organization (WMO) in 1988 to provide policymakers with rigorous, transparent, and objective scientific assessments on climate change, its implications and potential future risks, as well as to put forward adaptation and mitigation options. The IPCC is now undertaking its Seventh Assessment (AR7) cycle. The IPCC Working Group I (WGI) assesses the physical science underpinning past, present, and future climate change. The WGI Technical Support Unit (TSU) provides scientific, technical, operational and communications support that underpin and implement the WGI assessment.
The Technical Support Unit (TSU)
The TSU works at the unique IPCC interface between science and policy in the provision of the climate knowledge and information that is relevant for policy needs and decision making. The team is responsible for facilitating and implementing the assessment process undertaken by the author
teams and overseen by the WGI Bureau. We are seeking someone who is highly motivated to join a team that spans different areas of expertise including climate sciences (observations, climate processes, global and regional climate modeling), visual design and communication, digital information development and management, and international project management. The team is hosted by Université Paris-Saclay and located in the facilities of Ecole normale supérieure (ENS) Paris-Saclay in the Paris area.
The Project Assistant Role
The Project Assistant reports to the Head of TSU and works closely with all TSU staff members supporting them on a daily-basis on all operational aspects. This position will also work closely with the French Co-Chair to monitor his emails, requests for interventions and agenda.
We are looking for someone who is enthusiastic in supporting rigorous and robust operations for the preparation of the IPCC assessment of the state of the art of climate knowledge for policymakers and stakeholders around the world.
Responsibilities include:
Support to the TSU:
Daily financial management (purchases, order forms, invoices) in relationship with the Univerité Paris-Saclay staff
Co-ordinate, book travel arrangements and plan itineraries for TSU staff; process associated expense claims
Assist in producing documents, reports and presentations
Assist new team members when arriving in France
Co-ordinate arrangements for virtual meetings and manage diary accordingly
Support the team on a daily basis as needed
Project assistance:
Assist the Head of TSU in the delivery of operation-related activities of the Technical Support Unit throughout the preparation, review and completion phases of the WGI report(s)
Assist in the organization and participate in the running of offsite workshops and meetings
Liaise with the TSUs of other Working Groups and the IPCC Secretariat located in Geneva as needed
Liaise with IPCC Working Group I authors as needed
Ad-hoc administrative duties
Executive assistance for the French Co-Chair:
Manage external requests (press, conference organizers, associations, etc.) from France and abroad: schedule interviews and requests for interventions; liaise with event organizers; follow-up and maintain diary
Requirements:
Relevant academic/vocational qualifications plus some work experience in a relevant role or the equivalent in experience
Knowledge of the functioning of the French administration
Fluency in written and spoken French and English
Experience of working in a research-focused work environment
Verbal and written communication skills to enable drafting of correspondence and documentation, proof reading and minute taking
The ability to communicate effectively with individuals at all levels of seniority
Good interpersonal skills, a high level of professionalism and a proactive approach to work
Ability to set and work to deadlines and willingness to work under pressure from time to time in order to meet deadlines
Computer literacy and the ability to use Microsoft Office, on-line diaries, spreadsheets and databases (Excel); presentations (PowerPoint); and willingness to learn other applications relevant to TSU administration
Good time management and organisational skills
Accuracy/attention to detail
Ability to work independently
An ability to work methodically, to use initiative and to prioritise your work
An ability to deal with sensitive and confidential information
Willingness to travel occasionally, usually overseas, for periods of up to five days as a member of the TSU team
Site web : https://www.universite-paris-saclay.fr/fr
The position is a fixed term contract from Université Paris-Saclay for 3 years with a possibility of extension for the duration of the IPCC Seventh Assessment cycle planned for 5-7 years. Please send by 22 October 2023 at the latest, your application consisting of a letter of motivation, curriculum vitae, and contact details of two referees, to Clotilde Péan (clotilde.pean@universite-paris-saclay.fr), Head of the WGI TSU.
The Intergovernmental Panel on Climate Change (IPCC)
The IPCC was established by the United Nations Environment Programme (UN Environment) and the World Meteorological Organization (WMO) in 1988 to provide policymakers with rigorous, transparent, and objective scientific assessments on climate change, its implications and potential future risks, as well as to put forward adaptation and mitigation options. The IPCC is now undertaking its Seventh Assessment (AR7) cycle. The IPCC Working Group I (WGI) assesses the physical science underpinning past, present, and future climate change. The WGI Technical Support Unit (TSU) provides scientific, technical, operational and communications support that underpin and implement the WGI assessment.
The Technical Support Unit (TSU)
The TSU works at the unique IPCC interface between science and policy in the provision of the climate knowledge and information that is relevant for policy needs and decision making. The team is responsible for facilitating and implementing the assessment process undertaken by the author
teams and overseen by the WGI Bureau. We are seeking someone who is highly motivated to join a team that spans different areas of expertise including climate sciences (observations, climate processes, global and regional climate modeling), visual design and communication, digital information development and management, and international project management. The team is hosted by Université Paris-Saclay and located in the facilities of Ecole normale supérieure (ENS) Paris-Saclay in the Paris area.
The Project Assistant Role
The Project Assistant reports to the Head of TSU and works closely with all TSU staff members supporting them on a daily-basis on all operational aspects. This position will also work closely with the French Co-Chair to monitor his emails, requests for interventions and agenda.
We are looking for someone who is enthusiastic in supporting rigorous and robust operations for the preparation of the IPCC assessment of the state of the art of climate knowledge for policymakers and stakeholders around the world.
Responsibilities include:
Support to the TSU:
Daily financial management (purchases, order forms, invoices) in relationship with the Univerité Paris-Saclay staff
Co-ordinate, book travel arrangements and plan itineraries for TSU staff; process associated expense claims
Assist in producing documents, reports and presentations
Assist new team members when arriving in France
Co-ordinate arrangements for virtual meetings and manage diary accordingly
Support the team on a daily basis as needed
Project assistance:
Assist the Head of TSU in the delivery of operation-related activities of the Technical Support Unit throughout the preparation, review and completion phases of the WGI report(s)
Assist in the organization and participate in the running of offsite workshops and meetings
Liaise with the TSUs of other Working Groups and the IPCC Secretariat located in Geneva as needed
Liaise with IPCC Working Group I authors as needed
Ad-hoc administrative duties
Executive assistance for the French Co-Chair:
Manage external requests (press, conference organizers, associations, etc.) from France and abroad: schedule interviews and requests for interventions; liaise with event organizers; follow-up and maintain diary
Requirements:
Relevant academic/vocational qualifications plus some work experience in a relevant role or the equivalent in experience
Knowledge of the functioning of the French administration
Fluency in written and spoken French and English
Experience of working in a research-focused work environment
Verbal and written communication skills to enable drafting of correspondence and documentation, proof reading and minute taking
The ability to communicate effectively with individuals at all levels of seniority
Good interpersonal skills, a high level of professionalism and a proactive approach to work
Ability to set and work to deadlines and willingness to work under pressure from time to time in order to meet deadlines
Computer literacy and the ability to use Microsoft Office, on-line diaries, spreadsheets and databases (Excel); presentations (PowerPoint); and willingness to learn other applications relevant to TSU administration
Good time management and organisational skills
Accuracy/attention to detail
Ability to work independently
An ability to work methodically, to use initiative and to prioritise your work
An ability to deal with sensitive and confidential information
Willingness to travel occasionally, usually overseas, for periods of up to five days as a member of the TSU team
